Registration
Overview
Registration to Ohio Soccer Association is a vital and necessary part of the membership process. We pride ourselves on knowing who our members are in order to communicate effectively and cater to your needs, as well as provide a host of other benefits for your organization.
OSA utilizes Demosphere as our registration platform. For all coaches, league/club staff, trainers, board members and other identified adults needing to complete the Safe Soccer (risk) training (required), we have also partnered with Player’s Health, who’s platform satisfies all state and federal Safe Soccer requirements. Demosphere and Player’s Health have partnered together to allow information to flow between systems.
All members will utilize the Demosphere system in some fashion. The requirements can vary by program type.
Please see the sections on the left for more information on successfully completing your registration.
Annual Membership Form
Membership in Ohio Soccer Association consists of both leagues and clubs, and is renewed on an annual basis. Members gain voting rights for board elections, among other things.
Discover the many benefits of being a member of OSA on our Become A Member page.
Or, submit your Annual Membership Form here.
Forms
ADMIN/TEAM STAFF PERMISSION FORMS
Admin/Team Staff Accounts: “Register as a Participant/Player” in Demosphere to submit the request on behalf of the team for the following forms.
- Permission to Travel: A team must obtain permission to travel prior to attending an event/tournament outside of OSA.
- OSA Carded Tournament Guest Player: This is ONLY for an OSA carded team requesting an OSA carded player to guest play with their team in a tournament.
Download/print a copy of your e-approval for either form.
PLAYER PERMISSION FORMS
Player Accounts: “Register as a Participant/Player” in the parent/guardian Demosphere household account for the following forms:
- Tournament Team Registration and Guest Player Pass: Non-OSA carded players wishing to guest player with an OSA team OR registering to play on a Tournament Only Team.
- Out of State Tournament Guest Player Permission: OSA carded player wishing to guest play with a team from another state.
Out of State Player Permission
[Ohio Resident] For players who live in Ohio but wish to play on a team in a surrounding state, please complete the Ohio Out of State Player Permission form.
[Non-Ohio Resident] For players who play with an OSA member club but reside in a different state, those players must receive permission from the state association where they live to play in Ohio. Must be completed annually. For example, if a player resides in Indiana but plays for a club in Ohio, the player is to receive permission from Indiana.
Information on the processes can be found at the respective state websites below:
The state association will provide OSA with copies of the approved out of state permissions once completed.
Tournament Only Team Registration
Non-Demosphere Users: For clubs/teams who are not currently in the Demosphere system.
- Email Jessica at jeberle@ohio-soccer.org with the following information:
- Number of Teams;
- Team Name(s);
- Team Age Group(s);
- Team Gender(s);
- Names, gender, email, and DOB of all coaches,
- Names of players per team; and
- Indicate whether you would like the carding fee ($21/player) collected during the individual player registration or to remit one team payment.
- This information will be used to set up your registration. A link for parents to register their player(s) will then be emailed to you within two (2) business days.
- Instructions for coaches to complete the Safe Soccer (risk) training will also be included.
- Parents should be prepared to upload proof of birth and a headshot photo (color, no hats, sunglasses, animals or with other people).
- After all players have registered, the team will be rostered in Demosphere.
- Rosters and cards will be printed ONLY after ALL players are verified, coaches have completed their risk, and payment has been received.
Current Demosphere Users: For clubs/teams who are currently in the Demosphere system.
- Create each team and ensure that the team(s) are setup as a separate team(s) in your seasonal grouping
- Add a seasonal sync for your team(s) to ‘Tournament Teams Only’.
- Notify Jessica at jeberle@ohio-soccer.org that you have synced your team(s).
- Rosters and cards can be printed ONLY after ALL players are verified, coaches have completed their risk, and payment has been received.
- You will need to coordinate the payment of carding fees to OSA ($21/player) before they will be approved to print.
Transfers and Voluntary Quits
Please contact your league for more information on how to submit.
Players Born Outside of USA
- Player International Clearance Process [U.S. Soccer]
International Games
- International Games Process [U.S. Soccer]
Grassroots/Recreational Registration
Our goal is to make registration to Ohio Soccer Association as simple as possible, while assisting you in complying with the necessary state and federal requirements. As such, there are multiple ways to get your information to us. All player and coach registrations are handled via our registration partner, Demosphere.
- Using Demosphere for your registration and syncing to OSA
- Uploading data into Demosphere
Via Sync (If Collecting Registrations in Demosphere)
Leagues must establish a sync in order for OSA to view player and coach information and generate your invoice.
- During your event set up, under Season Settings, if you scroll down to the bottom, you’ll see a box called Seasonal Data Synchronization.
- Select the green ‘+ Add a Seasonal Sync’ button.
- In the window that opens, select the following:
- Organization: Ohio Soccer Association
- Scope: 2023-2024
- Season: OSA Sanctioned Rec League
- Check the top checkbox to select your entire season.
- Enter from the dropdown the required fields in each age group as marked.
- Hit Save.
- All players must be assigned to a team for the invoice to generate correctly even if your league does not assign teams. You can simply place all players on the same team or create one team per age group.
(Please note: the video instructs you to select a Season. DO NOT DO THIS AS A REC LEAGUE.)
If you are collecting coach registrations in Demosphere, please make sure to change their registration status from ‘PENDING REVIEW’ to ‘APPROVED’ in your system.
Demosphere Registration Benefit: OSA automatically includes the following required forms electronically for players who register directly in Demosphere: OSA Player Registration Form, Lindsay’s Law, and Concussion Information Sheet.
Via Upload (If Not Collecting Registrations in Demosphere)
Recreational leagues who are not collecting registrations in Demosphere are required to:
- Email your player upload files to members@ohio-soccer.org.
- OR upload your player data files directly into the State side of Demosphere via the following templates:
IMPORTANT: You must place all players on a team in your import for the invoice to generate correctly even if your league does not assign teams. You can simply place all players on the same team or create one team per age group.
- Complete the online OSA Safe Soccer Certification Form to certify your recreational league has collected the following required OSA forms for the season:
OSA Invoices
Once you have synced or uploaded your players/team(s), your invoice will be emailed to you on a monthly basis and can be accessed in the State side of Demosphere.
- 15th/Month: Invoices generated
- 30th/Month: Invoices due
It is VERY important that you submit you player/team data to OSA to establish membership and insurance coverage in the event we receive any claims.
Please make sure you have at least one Club Official listed in the State side of Demosphere that has ‘Invoices’ permissions checked to receive your invoice.
Competitive Registration & Carding
Player registration for carding to a competitive team occurs via the club at which the player wishes to participate. Cards are issued by the competitive league a team participates in.
All clubs participating in OSA member competitive leagues card through the Demosphere system. If you are a new club that needs to be set up, please contact our Member Services team: members@ohio-soccer.org or 330-667-0850.
Registration in Demosphere occurs through events in your club system. An event is what your players, coaches, board members, etc will register to. Every event in your system can have waivers added during registration – those events syncing to OSA for carding or insurance purposes must contain these four OSA waivers:
- OSA Player Registration Form
- OSA Lindsay’s Law
- OSA Concussion Information Sheet
Clubs will also:
- Create teams and assign players/coaches to teams in their system.
- Sync teams in Demosphere to the league that will do their carding, so that players and coaches can be verified and the team may be processed.
- Teams participating in multiple leagues should sync to each league, but only one league will provide cards. Please communicate with each league to determine who this is. Players and coaches will only be carded by a league after they have met the requirements outlined in the above sections.
Coaches and adult participants are responsible for completing their Safe Soccer (risk) training.
Additional information and guides can be found at the OSA Demosphere Member Support Page.
A log of emails from our Member Services team, as well as key guides and videos, can be found by selecting the ‘OSA Registration Communications’ section on the left side of this page.
Contact Demosphere
(M-F, 9am-6pm)
800-949-9440
support@demosphere.com
Via the chat function in league or club system
Contact the OSA Member Services Team
(M-F, 9am-5pm)
330-667-0850
members@ohio-soccer.org
Player and Coach Fees
Player and coach registration fees for Ohio Soccer Association are as follows:
Competitive Player
per player
Competitive and Recreational Coach
Recreational Player
per player
Director of Coaching Pass
per pass
Age Group Chart
When determining the age group for a season, the year the season ends should be used for determining the birth year. Also note that the format “Age followed by and under” really means that age and younger. For example, 2015 birth year in the 2023-24 seasonal year would be listed as under-9s.
| Season | 2021-2022 | 2022-2023 | 2023-2024 | 2024-2025 | 2025-2026 | 2026-2027 | 2027-2028 | 2028-2029 | 2029-2030 |
|---|---|---|---|---|---|---|---|---|---|
| Birth Year | |||||||||
| 2025 | |||||||||
| 2024 | under-6s | ||||||||
| 2023 | under-6s | under-7s | |||||||
| 2022 | under-6s | under-7s | under-8s | ||||||
| 2021 | under-6s | under-7s | under-8s | under-9s | |||||
| 2020 | under-6s | under-7s | under-8s | under-9s | under-10s | ||||
| 2019 | under-6s | under-7s | under-8s | under-9s | under-10s | under-11s | |||
| 2018 | under-6s | under-7s | under-8s | under-9s | under-10s | under-11s | under-12s | ||
| 2017 | under-6s | under-7s | under-8s | under-9s | under-10s | under-11s | under-12s | under-13s | |
| 2016 | under-6s | under-7s | under-8s | under-9s | under-10s | under-11s | under-12s | under-13s | under-14s |
| 2015 | under-7s | under-8s | under-9s | under-10s | under-11s | under-12s | under-13s | under-14s | under-15s |
| 2014 | under-8s | under-9s | under-10s | under-11s | under-12s | under-13s | under-14s | under-15s | under-16s |
| 2013 | under-9s | under-10s | under-11s | under-12s | under-13s | under-14s | under-15s | under-16s | under-17s |
| 2012 | under-10s | under-11s | under-12s | under-13s | under-14s | under-15s | under-16s | under-17s | under-18s |
| 2011 | under-11s | under-12s | under-13s | under-14s | under-15s | under-16s | under-17s | under-18s | under-19s |
| 2010 | under-12s | under-13s | under-14s | under-15s | under-16s | under-17s | under-18s | under-19s | under-20s |
| 2009 | under-13s | under-14s | under-15s | under-16s | under-17s | under-18s | under-19s | under-20s |
Playing Rules
Please click here to view the Playing Rules for OSA.
